MILAN URBAN FOOD POLICY PACT 

Privacy notice pursuant to art. 13 of Regulation (EU) 2016/679 

The Milan Urban Food Policy Pact is a unit under the Food Policy Area of the Education Department of the Municipality of Milan, via Sile 8, 20139 Milano. 

The Municipality of Milan, approved the Milan Urban Food Policy Pact (MUFPP) in 2015 with Municipal Council Resolution no. 25. It is an international agreement of Mayors, a network of more than 310 cities that work together toward more sustainable and equitable food systems. The municipality of Milan promoted its constitution and it’s one of the founders of this network. 

The MUFPP is a concrete working tool for cities. It is composed by a preamble and a Framework for Action listing 37 recommended actions, clustered in 6 categories. For each recommended action there are specific indicators to monitor progresses in implementing the Pact.  

Milan Urban Food Policy Pact (MUFPP or “we”) is committed to processing personal data in a transparent, fair and lawful manner in compliance with the General Data Protection Regulation (“GDPR” EU 2016/679) and to honouring the rights of data subjects. This policy explains how MUFPP processes  personal data and  rights of subjects  in relation to that data.  

If we make changes to this privacy policy that affect how we handle your data, it will be updated and made available on our website. 

Data Controller 

The Data Controller is the Municipality of Milan, located at Piazza della Scala, 2 – 20121 Milan. The Food Policy Area is located at Via Sile 8 – 20139 Milan – E-mail: ed.foodpolicy@comune.milano.it. 

Contact details of the Data Protection Officer – DPO 

The Data Protection Officer (“DPO”) of the Municipality of Milan can be contacted at the following      e-mail             addresses: dpo@Comune.Milano.it     and mufpp.secretariat@comune.milano.it. 

Purpose and Legal Basis

MUFFP uses your personal data for different purposes, depending on the reason you have given it to us or we have otherwise collected it: 

Our offices

If you visit our offices, your data may be entered into our databases to make a record of your visit. 

Our network and stakeholders

If you are a member of our network or part of a group of stakeholders we work with, we will use your data to communicate with you about your work with us through email newsletters, where appropriate and according to the objective of the MUFPP. 

Suppliers

If you provide services to us, we will use your data so we can both fulfil our obligations under the contract between us. 

Events and webinars

If you register to attend an event (whether in person or online) we will use your data to provide the event to you and to follow up with you after the event with relevant information. If you participate in an online event which is held over audio or video conferencing, and you make your name and/or your image available to view, we may use this data to make a recording of the event. We may use that recording for purposes consistent with our charitable objectives, including sharing the recording with other participants in the event and making the recording available to the public via our website and social media channels. 

Newsletters  

If your city signed up for the MUFFP, we will use the data that you shared with us to send the official signatory cities’ newsletter. 

If you are part of certain programmes or initiatives, we may use your data to send you tailored newsletters on those programmes or initiatives. 

Personal data will be processed in compliance with the conditions set out in EU Regulation 2016/679, and in particular Articles 6, paragraph 1, letter a), and 9, paragraph 2, letter a). 

Processing Methods  

The processing will be carried out in compliance with the fundamental rights and freedoms of the data subjects and will be based on the principles of fairness, legality, transparency, and confidentiality protection. It will also be carried out using electronic tools in accordance with the operations described in Article 4, point 2, of EU Regulation 2016/679.

The data collected 

The type of personal data we typically collect includes your name, contact details such as email address, phone number and address, and your organisation/city and job title.  We may ask you to provide additional personal data such as your nationality where it is necessary. We may collect specific information related to an event, such as your dietary preferences, which we will only hold for the purpose of delivering the event. 

How we collect the data 

We collect your personal data from you directly, and indirectly from your organisation/city or members of the network we work with.  

Pursuant to article 13 of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, data subjects are informed that the processing of data provided directly to MUFPP occurs when: 

• Your city signed up for the MUFPP and you are added to our mailing lists; 
• We provide services to you; 
• You request information from MUFPP or provide information to MUFPP; 
• You provide material to MUFFP; 
• You attend events or webinars or participate in projects hosted by MUFPP. 

Nature of the Processing  

Providing personal data is optional, but failure to provide the data will prevent participation in activities and access to initiatives. 

Communication and Disclosure  

Personal data may be communicated to third parties or disclosed in cases provided for by applicable legal provisions. 

Data Transfer to Third Countries  

The data provided for the aforementioned purposes will not be transferred to third countries or international organizations, either within or outside the European Union. 

Data storage period or criteria for determining the period 

Personal data, where collected, will be archived and stored in the public interest in relation to activities carried out within the MUFPP. 

We will only hold your information for as long as necessary for the purposes for which it was collected, or if we are required to hold it for operational or legal purposes. We will periodically review the information we hold to determine whether it is still necessary for us to be holding it for those purposes. If we cannot establish whether we have heard from you in three years, we will dispose of your information securely by erasing it from our systems. 

Data subject rights 

Data subjects may exercise the rights provided for by art. 15 and following of EU Regulation 2016/679 and in particular the right to access their personal data, to request rectification or restriction, updating if incomplete or erroneous and erasure if the conditions are met, as well as to oppose the processing by addressing to: 

• the Municipality of Milan as Data Controller at Via Sile 8, 20139 Milan – Education Department – Food Policy Area via the following addresses: ed.foodpolicy@comune.milano.it or foodpolicy@postacert.comune.milano.it. 
• Alternatively, they can contact the Data Protection Officer of the Municipality of Milan at the email address: dpo@comune.milano.it. 

At any time, interested parties have the right to request cancellation from the e-mail notification services. 

Right of complaint 

Finally, we inform that the data subjects, if they believe that the processing of their personal data is in violation of the provisions of EU Regulation 2016/679 (Article 77), have the right to lodge a complaint with the Supervisory Authority (www.garanteprivacy.it) or to take the appropriate legal actions (Article 79 of the Regulation).  

Website Terms and Conditions 

Disclaimer 

The content on this website is for general information and interest only. Nothing in these pages constitutes professional advice. While the MUFPP tries to keep the information on this website accurate and up to date, it cannot be responsible for any inaccuracies. The MUFPP makes no warranties, representations or undertakings about any of the content of this website (including as to accuracy, quality, completeness or fitness for any particular purpose); or any content of any third party website which is referred to or accessed by hypertext link through this website, and shall not be liable to any person for any loss or damage which may arise from the use of any information contained in any of the materials on this website. 

The MUFPP does not endorse or approve the content of any third party website. 

The MUFPP reserves the right to change these terms and conditions at any time, and it is your responsibility to check them regularly before using the website. Any changes will be effective as of the date we post them to the site. 

Intellectual Property Notice 

Unless otherwise noted, you should assume that the content of these pages, including but not limited to any designs, text, graphics, source code or software belongs to the MUFPP. Your access to it does not imply a licence to reproduce and/or distribute the contents of this website without the prior written consent of the MUFPP (this does not include content which is expressly made available for you to download). 

You may link to any of our pages, provided it is clear to your users that the content is ours. Unless we have expressly agreed in advance in writing, linking must not create the impression that our sites endorses or is affiliated with others. 

Accessibility 

The MUFPP aims to provide a website that is accessible to the widest possible audience. Our website can be viewed on a range of different screen sizes, and the size of text can be changed to suit your needs by using your web browser. We also have a “search” facility to help people find information more easily.